CD Baby complies with the tax laws of the United States. We cannot advise you on your personal tax obligations. Please consult a local tax professional.
Tax forms to fill out as a CD Baby Client:
Tax forms you may receive as a CD Baby Client:
Please note: You may receive multiple year-end tax forms for the same income, depending on your payment method. Be sure to consult with a local tax professional if you have questions.
Forms you need to fill out as a CD Baby Client
Special characters and diacritics are not accepted by our system at this time (ex. í, ó, ú, ç, ñ, ã, õ etc.)
If you need to update your tax forms, please look at the guidelines here.
Tax forms must be submitted in English, but you can view these forms translated into many languages here.
All tax forms MUST BE SUBMITTED VIA YOUR CD BABY ACCOUNT. Forms sent via fax or printed, mailed forms will be shredded without review.
Form W-8 (for artists who are not residents of the U.S.)
If you earn money in — but do not pay taxes to — the United States, you are required to complete a W-8 tax form. This form must be submitted successfully for each account holder before we can begin paying you. Please provide or update (if your information has changed) your Form W-8 no later than December 31 to ensure proper year-end tax reporting.
Form W-9 (for artists who are residents of the U.S.)
A complete W-9 form is required by the United States Internal Revenue Service (IRS) for U.S. residents who receive money from payments. Without this, we cannot pay you. Please provide or update (if your information has changed) your Form W-9 no later than December 31 to ensure proper year-end tax reporting.
Forms you may receive from CD Baby
CD Baby clients will receive a Form 1099-MISC if they are paid more than $10 in revenue for the year or were subject to backup withholding. The 1099 reported income is based on earnings paid to you during the year, not earned for the year. You can download your End of Year Tax Statement from the Payment & Tax Information page in your dashboard.
Generally, unless backup withholding was applied, the following tax classifications are not issued a 1099: C Corporation, S Corporation, LLC C Corporation, LLC S Corporation, and Tax Exempt Organizations.
If you are issued a 1099, CD Baby makes one copy of this form available to you, and one to the IRS. Please submit your complete Form W-9 no later than December 31, 2023 to receive a Form 1099-MISC by January 31, 2024.
You can select the delivery method in the Payment & Tax info section of your account. If you select electronic delivery, you can download your End of Year Tax Statement from this section:
Form 1042-S is used to report U.S. source income paid to non-U.S. citizens or residents and withholding information to the IRS. CD Baby makes one copy of this form available to you, and one to the IRS. Please submit your complete Form W-8 no later than December 31, 2023 to receive a Form 1042-S by March 15, 2024.
You can select the delivery method in the Payment & Tax info section of your account. If you select electronic delivery, you can download your End of Year Tax Statement from this section.
What if the information on the 1099 or 1042-S I received is incorrect?
If CD Baby is required to send you a year-end information return, it will be based on the tax form in effect at the time your last payment of 2023 was issued. Please review that the information on your W-8 or W-9 is correct. If you need to update the information for future payments, please go to Payments & Tax Info in your CD Baby account.
If erroneous information was supplied, we can issue an updated 1099 or 1042-S with changes such as the name or address. Please note, this is not a request to recalculate any earnings or withholding.
Before requesting a corrected form, please log into your CD Baby account and update your tax information.
To request the corrected form please click here, select "Sales, Payments, and Taxes", choose "Corrected 1099 or 1042-S" and fill out the form. In the description of the ticket please let us know if the correction is to the name and/or address. Please do not share tax ID numbers as part of your request.
This chart shows the tax withholding rates that apply to each country if we have complete tax information, including a tax ID number.
We understand that non-profit and not-for-profit organizations may also be exempt from paying taxes, but we are still required to submit tax information in order to verify this with the IRS. We may also be required to send you a year-end, 1099 informational tax statement. This does not mean we do not understand your tax situation. As always, please consult a local tax professional if you have questions.
When supplying your tax information within your account:
- Select the Tax Classification of "Other"
- Provide a valid EIN or SSN for IRS verification